ADMINISTRATIVE ASSISTANT I (2024)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Location:

Park Forest, IL, US, 60466-1200

Job Requisition ID: 40204

Position Overview

The Division of Developmental Disabilities is seeking to hire an Administrative Assistant I for the Ludeman Developmental Center located in Park Forest, Illinois to serve as highly responsible staff assistant, performing a variety of complex responsibilities related to the monitoring of facility compliance with policies, procedures, directives, practices and standards of the Illinois Department of Human Services (IDHS), Health Care Financing Administration (HCFA), the Accreditation Council on Services for People with Disabilities (ACD) and other accrediting organizations, Illinois Department of Public Health (IDPH) and Ludeman Developmental Center. Verifies quality of care in delivery of services to individuals with developmental disabilities at Ludeman Developmental Center.

Job Responsibilities

Serves as highly responsible staff assistant, responsible for a variety of complex responsibilities related to the monitoring of facility compliance with policies, procedures, directives, practices, and standards of Department of Human Services (DHS), Health Care Financing Administration (HCFA), Accreditation Council on Services for People with Disabilities (ACD) and other accrediting organizations, IDPH and Ludeman Developmental Center.
Evaluates through observation and review of written material the Inter-disciplinary Team process to verify compliance with relevant standards and policies.
Monitors through observation, interview and review of written reports, implementation and effectiveness of individual habilitation plans including active treatment and skill training programs comparing desired outcome to actual outcome.
Conducts quality enhancement activities and comprehensive audits of facility compliance with standards relating to areas such as abuse/neglect reporting, home environmental conditions, individual rights and meal service.
Reviews and monitors information of facility plans of correction which address deficiencies relating to individual habilitation and results from surveys conducted by the department, the Accreditation Council and other surveying entities.
Conducts and monitors in-service training of staff to verify services are delivered in a manner consistent with applicable training standards.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
Requires one year of professional experience in a public or private organization or completion of an agency approved professional management training program.

Preferred Qualifications

One (1) year of professional experience conducting reviews to ensure compliance with policies, procedures, directives, practices and standards for a private of public organization.
Two (2) years of professional experience meeting deadlines with strong attention to detail while multi-tasking multiple projects.
Two (2) years of professional experience communicating effectively with both internal and external stakeholders in oral and written form.
Two (2) years of professional experience working in a public or private organization maintaining confidentiality and handling sensitive information with professionalism.
Two (2) years of professional experience managing projects for a public or private organization.
One (1) year of basic proficiency in Microsoft, Outlook and Excel.

Conditions of Employment

Requires the ability to work after business hours, weekends and holidays.
Requires the ability to utilize office equipment, including personal computers.
Requires the ability to travel in the performance of job duties.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.

*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.

Work Hours:Mon-Fri 8:30-5:00pm
Work Location:114 N Orchard Dr Park Forest, IL 60466-1200

Division of Developmental Disabilities

Ludeman Developmental Center

Quality Assurance/Resident Safety
Agency Contact:DHS.HiringUnit@Illinois.gov

Posting Group:Office & Administrative Support; Social Services

About the Agency:

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
∗ Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of theIllinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of theIllinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com– click “Application Procedures” in the footer of every page of the website.

State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com